ReproJobs Payment Paperwork Instructions

ReproJobs is a fiscally sponsored project of NEO Philanthropy and our payments are issued via their bank. To pay your honorarium, we will need you to complete a W-9 and their direct deposit form. Below are instructions on how to fill out the documents and return them to us to begin the payment process.

Both documents are downloadable PDF documents. To fill them out, you may need to download Adobe Acrobat Reader DC or use a comparable program like Preview to allow you to type, check boxes, and sign the document. In most programs, there is an ink pen tip icon in the top toolbar. When you click on this icon, it will allow you to type out your name as a signature. Then, drag and drop your new signature to its respective line at the bottom of the page.

Form: W-9

This form reports to the government that you were paid for work, and that you must pay taxes on the payments from NEO Philanthropy over $600. This will be calculated out when you submit your taxes next year, and usually it’s a small amount, covered when you pay your main taxes from your job. To pay you, NEO Philanthropy has to collect this form. Here is how to fill it out.

Step One: Personal Information

Fill in in the yellow highlighted boxes with your personal information. 

  • Box 1) Your legal first and last name

  • Box 3) Your federal tax classification. Here you will check the first box labeled “Individual/sole proprietor or single-member LLC” 

  • Box 5) Your street address

  • Box 6) Your city, state, and ZIP code

Step Two: “Tax Identification Number (TIN)”

Under Part 1, you will fill out the top set of nine boxes with either your social security number (SSN) or your IRS individual taxpayer identification number (ITIN) if you set one up with the government.

Step Three: “Certification”

Drag and drop your signature on the signature line and date the document. Save it to your computer with a new name, for example “W9 - YOUR NAME”

If you need help signing your document, here are instructions explaining how to sign your document in PDF form using Adobe Acrobat, Preview, Google Docs, and other programs.

Form: Direct Deposit or Automatic Clearing House (ACH) Deposit

The ACH form, also known as a direct deposit form, tells NEO Philanthropy which bank account to send the payment to. This form is a little more straightforward, but you’ll need to get some information from your bank ahead of time. Below is an example of which information goes where. 

Business/Account Name: Here you will put your name as it is recognized on your bank account.

Type: This is identifying who you are, so you’ll need to check ‘individual’.

Tax ID Number: Similar to the W-9, this will be either your social security number (SSN) or your IRS individual taxpayer identification number (ITIN).

Email address: Write your email address where you can receive financial information

Account Type: This is the type of bank account the money will be deposited into. You’ll need to check either ‘checking’ or ‘savings’.

Bank Name: Write the full name of your bank.

Bank Address: Write the address of a local branch of your bank. If you have an online only bank, there is usually an address listed on their website or where they can receive paper deposits.

Routing Number: Every bank has its own routing number, kind of like an identification number. It’s the first set of numbers on a paper check, or your bank should have theirs available on their website or with your account number. A quick google search of “(your bank name) routing number” should have it pop up as the first result.

Signature: Sign your name here. If you need help signing your document, here are instructions explaining how to sign your document in PDF form using Adobe Acrobat, Preview, Google Docs, and other programs.

Date: Write today’s date

Print name: Write your name here